Audit trail — report 15
AWAITING DECISION 23 IN MY QUEUE 6 PAST SLA 4 VALUE HELD INR3.4L APPROVED TODAY 41 REJECTED TODAY 7
an approver can never approve their own request
Four of these are past their SLA and have escalated one level. Approving releases the blocked action immediately — the purchase places, the stock moves, the write-off posts — and the decision, the approver and the reason are written against the record for report 15.
RequestWhat it unblocksValueRule & approverSLA
Purchase above the 30% capNAEH60012388 · AEZ_B0KTCH8821 · qty 2N. Gupta · Procurement Places the buy at AED 118 against a AED 104 ceilingsecond-minimum offer does not clear either AED 236≈ INR 5,400 Above ceiling by > 10%Purchase lead Breached 6h 20m4-hr SLA
QC-fail into sellable inventoryPO-IN-88437 · INZ_B09ABC1234 · 1 unitR. Nair · QC, Marol godown Moves a QC-failed unit into Good stockreason: cosmetic only, seller declined refund INR 1,190at cost Annexure A exceptionWarehouse manager Breached 3h 05m2-hr SLA
Loss-purchase override028-6671209-9912888 · USZ_B0TOY55123N. Gupta · Procurement Buys at a projected −8% margin to protect account healththe alternative is a cancellation on Amazon KSA USD 27.90≈ INR 2,340 Any negative marginPurchase lead + Finance 1h 15m left4-hr SLA
Inventory write-off — loss items12 units · Marol godown · July batchS. Patil · Warehouse, Marol Posts the write-off to Finance and clears the unitsPath C — no refund and cannot return INR 18,400 Write-off > INR 10,000Finance manager 4h 40m left24-hr SLA
Blacklist overrideB0FURN9001 · volumetric ASINM. Sheikh · Dispatch, UAE Ships one oversize unit by road instead of airthe ASIN stays blacklisted for air routes AED 240freight Blacklisted ASINDispatch lead 1d 2h left8-hr SLA
User group changeA. Menon → + Accounts & FinanceIT · access management Grants a second group, adding Finance report visibilitymulti-group membership — Finance or Full-access groupIT manager 2d left24-hr SLA
6 requests in my queue · 4 past SLA Rejection needs a reason from a fixed list; the requester is notified and the record stays blocked
Every pending approval in the system, whoever owns it. Use this view to see where decisions are stacking up — a queue that is always breaching usually means the threshold is set too low, which is editable under Approval rules.
TypePendingPast SLAValue heldApprover groupOldest request
Purchase above cap72INR 96,400Purchase lead26 Jul 08:106h 20m ago
QC-fail into sellable stock42INR 4,860Warehouse manager26 Jul 11:253h 05m ago
Loss-purchase override30INR 7,120Purchase lead + Finance26 Jul 13:15
Inventory adjustment & write-off40INR 2.28 LFinance manager26 Jul 09:50
Blacklist override20AED 240Dispatch lead25 Jul 17:30
Pricing file publish10—Finance manager25 Jul 14:05
Master data — vendor / carrier / marketplace10—Selling account manager25 Jul 10:20
User & group access10—IT manager24 Jul 16:40
23 pending · 4 past SLA · value held ≈ INR 3.4 L Nothing here silently expires — a breached approval escalates, it does not auto-approve
The decision log. This is the source for the approval workflow tracking half of report 15 — who decided what, when, on which record, and why. Records are immutable; a reversal is a new decision linked to the original.
DecidedRequestRecordDecisionApproverReasonTime to decide
26 Jul 13:42Purchase above cap405-8890123-6612009ApprovedPurchase leadSecond-minimum offer clears the cap22 min
26 Jul 12:10QC-fail into sellable stockPO-AE-20990ApprovedWarehouse managerRefund declined — cosmetic damage only1h 05m
26 Jul 11:38Loss-purchase overrideNKSA66120933RejectedFinance managerMargin loss above tolerance — cancel instead48 min
26 Jul 10:02Inventory write-offMarol · 8 unitsApprovedFinance managerExpired stock — provisioned in June2h 14m
26 Jul 09:15Blacklist overrideB0CHEM7719RejectedDispatch leadDG restriction — no compliant route18 min
25 Jul 16:50Pricing file publishNoon UAE / KSA v2026-07ApprovedFinance managerMargin floor reviewed with Accounts1d 3h
25 Jul 14:22Master data — new vendorRepro India LtdApprovedSelling account managerOnboarding paperwork complete4h 10m
Showing 7 of 48 decisions today Exportable to the audit trail report with user, edit history, cancellation history and inventory adjustments
Self-service, like every other master: thresholds, approver groups, SLAs and escalation targets are all editable here without backend intervention. Turning a rule off removes the gate entirely — the action then just writes to the audit trail.
RuleTrigger & thresholdApprover groupSLAOn breachStatus
Purchase above capBuy price exceeds the pricing-file ceiling by > 10%Purchase lead4 hrsEscalate to Head of ProcurementOn
Loss-purchase overrideAny projected negative marginPurchase lead + Finance manager4 hrsEscalate to Finance managerOn
30% max purchase-price ruleMinimum offer above the 30% cap and no second-minimum clears itPurchase lead4 hrsEscalate to team leadOn
QC-fail into sellable stockAny QC-failed unit moved to Good inventory — reason code mandatoryWarehouse manager2 hrsEscalate to Head of OperationsOn
Inventory adjustmentAny manual quantity change against a PO-linked unitWarehouse manager8 hrsEscalate to Finance managerOn
Write-offLoss / damaged / expired write-off above INR 10,000Finance manager24 hrsEscalate to DirectorOn
Blacklist overridePurchase or dispatch against a blacklisted seller or ASINDispatch lead8 hrsEscalate to Head of OperationsOn
Pricing file publishNew or replacement pricing file for any marketplaceFinance manager48 hrsNotify onlyOn
Master data changeNew marketplace, vendor, carrier or inventory centreSelling account manager24 hrsNotify onlyOn — notify
9 approval rules · all editable Cancellations and refunds are logged but not gated — CS must be able to act inside the marketplace reply window